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How to save Outlook email as a PDF on a PC or Mac computer

2020-05-22T03:48:00Z

If you're unfamiliar with Outlook, you may be confused about where to find the option to save an email as a PDF. It is somewhat hidden for the uninitiated since it's not directly available through Outlook. You have to go through the "print" option and then choose to convert it.

The steps may vary slightly depending on the type of computer you have. That said, the initial steps in getting to the print option for an email should be the same. So if you're familiar with your computer's printing procedures, you will likely be fine from there.

With that in mind, here's how to get it done:

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

Lenovo IdeaPad 130 (From $469.99 at Walmart)

How to save an Outlook email as a PDF on a Mac

1. Open Outlook and log into your account, if needed.

2. Select the email you want to save as a PDF.

3. Click the three dots in the top-right corner of the message.

Click the three dots at the right hand corner of the message. Devon Delfino/Business Insider

4. Select "Print."

5. Confirm your selection by clicking "Print" again.

Click "Print." Devon Delfino/Business Insider

6. Click the dropdown to change the destination to "Save as PDF."

Select "Save as PDF." Devon Delfino/Business Insider

7. Click "Save."

Click "Save." Devon Delfino/Business Insider

8. Select your save destination, and change the file name if desired, then click "Save."

How to save an Outlook email as a PDF on a PC 

1. Follow steps one and two from the above section . 

2. Click "File" on the menu and then "Print."

3. From the drop-down menu, select "Microsoft Print to PDF."

4. Click "Print."

5. In the "Save Print output As" pop-up box, select a folder for your PDF, name the file and then "Save."

Apple Macbook Pro 13-Inch Display with Touch Bar Check price at Best Buy Check price at Apple Lenovo IdeaPad 130 Check price at Best Buy Check price at Walmart

Related coverage from Tech Reference:

spanspanDevon Delfino is a Brooklyn-based freelance journalist specializing in personal finance, culture, politics, and identity. Her work has been featured in publications such as The Los Angeles Times, Teen Vogue, Business Insider, and CNBC. Follow her on Twitter at /spana href="http://twitter.com/devondelfino/"@devondelfino/a./span Devon Delfino is a Brooklyn-based freelance journalist specializing in personal finance, culture, politics, and identity. Her work has been featured in publications such as The Los Angeles Times, Teen Vogue, Business Insider, and CNBC. Follow her on Twitter at @devondelfino. Read more Read less

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Martina Birk

Update: 2024-07-01